Hamby Place HOA Board Meeting
Meeting called to order at 7:20 p.m. by President Jon Willyard
Members Present:
Jon WillyardAlieyh Cotton
Carissa NelsonDusty Whitten
Others Present:
Deanna RussellBrian Pound
Michael RobertsonLinda Justen
Jerry CadeAl Cade
Nancy Wesselmann Kevin Nelson
Homeowner Concerns
- Michael expressed concerns with:
- Aggressive letters from board
- Board apologizes, letters were sent quickly and inefficiently; this has been corrected for our future letters
- No introduction of new board members
- We will be sending a quarterly newsletter for better communication
- Idea—care package for new homeowners when they move into neighborhood, introducing HOA
- How can we complain about flowers/bushes etc when front area is not being taken care of?
- This is being currently looked into by the board; we plan on improving care to the front area in the future
- Jerry doesn’t know board members
- Board members introduce themselves
- Do you have to be a homeowner to be on the board?
- Yes
- Suggests that information be better passed on to new board members in the future
- Board agrees
- Can we take care of parking on the streets in the neighborhood?
- As far as the board knows, we can suggest but not enforce parking on the streets
- This is currently being discussed with lawyers to see what we can do/enforce
- We are currently reviewing rules for commercial vehicles—must be fair and consistent
- Brian does not agree with being picky fining homes when the following is going on in front—
- Playground is dangerous; should have at least 6 inches of mulch, loose parts of equipment, screws on ground, cedar can rot with contact to ground
- Board will discuss removing playground, and look into cost of replacing playground for next season
- Liability issues if we do not have a commercial playground
- Common area weeds are bad around playground, curb, tennis areas
- Common area not being well taken care of
- Board is looking to get this issue taken care of
- Can we paint front of fence in neighborhood, change color from white?
- Board will choose a couple colors for homeowners to vote on for next annual meeting
- Michael wants to know how monies are being spent; can homeowners be informed?
- Board shows bank statements
- Board is currently reorganizing and getting past problems taken care of; we will be presenting annual budget at the end of the year
- How to contact the board?
- Email via hambyplace.com
- You can click link on website to contact us
- Email address: Hambyboard@hambyplace.com
- We check email daily, will get back to you as soon as possible
- We will update Cades’ email address for our records
- Discussion of modifications to homes—
- Michael Robertson informs board he is replacing garage door but design won’t change
- Brian Pound presents to board the following:
- Building permits, picture of inspection sticker
- Plans for garage
- Side entrance door
- Insulated wall
- Not changing garage doors, electricity; can be converted back to a garage
- Conversation with building inspector
- Photographs of progress
- Community clean up discussed
- Nancy Wesselmann voices concern with speeding in neighborhood
- Suggests possibility of speed bumps
- Another possibility is digital speed sign
- Letters to homeowners—in the board’s next newsletter, speeding in neighborhood will be addressed
Unfinished Business
- Our in house accountant, Deanna, provided the board with financial reports
- Collections have increased by 80%
- Owed to association that are not currently in collections: $2,078
- Overdue account plans discussed
- Brian Pound has updated board with plans for garage
- Jon motions to approve plans as a temporary variance
- Building should be converted back to a garage upon sale of the home
- Vote: unanimous in favor
- Motion carried
- No fines will be assessed to Mr. Pound
- Carissa motions to approve replacement of garage doors for Michael Robertson
- Vote: unanimous in favor
- Motion carried
- Front and common area maintenance discussed
- Dusty motions to send 30 day notice to cancel contract with Gene Justen for common area maintenance
- Vote: unanimous in favor
- Motion carried
- Expecting one more estimate, and board will vote on decision for a new vendor for lawn maintenance within 2 weeks.
- New set up of security cameras is in the process of being completed
- Tennis court door has been repaired
- Plumbing in bathrooms has been repaired
- Bathrooms are now both open
- Urinal needs to be repaired in men’s restroom
New Business
- Follow-up walkthoughs will be completed at the end of the week, and fines will be assessed
- Next quarterly newsletter will include reminder and statement of dues
- Will be mailed one week before October 1st
- Plans for pool party discussed
- Board will provide meat (hamburgers, hot dogs), buns, condiments, soda, juices, water
- Board will provide for the children: pool toys, bubbles, volleyball
- Homeowners can bring a side item to share
- Invitations will be sent out to homeowners via mailer and email
- Alieyh motions Jon be reimbursed to make copies of keys for pool room for all board members
- Vote: unanimous in favor
- Motion carried
- Jon will reach out to ProGuard for closing dates and procedures
- Date for next meeting: Tuesday, September 1st, 2015 at 7:15 p.m.
Meeting closed at 9:30