August 2, 2016 Minutes

Meeting called to order at 7:20 p.m. by President Jon Willyard

Members Present:

Jon Willyard Nancy Wesselmann

Alieyh Cotton Clayton Romero

Carissa Nelson Matthew Deuire

Others Present:

Deanna Willyard

Unfinished Business

  • Financial report from Deanna and Nancy
    • Checking/savings report
    • Profit/loss statement
    • Alieyh motions to send a demand letter to those owing over $360 balance and if no response within ten days, put into collections
      • Motion carried
  • Mailed documents review
    • Board reviewed amenities agreements, payment stubs, invoices, receipts
  • Neighborhood communications
    • Parking letter notice needs to be prepared and sent to homeowners
      • Due to complaints from neighbors about parking on streets, policies will be put into place in October to have homeowners/tenants parking in designated areas
    • Board will come up with details of policy at September meeting and letter will be sent with details in early September

New Business

  • Common area discussion
    • Pool closing date will be September 11
    • Pool door is not closing automatically; springs need to be worked on
      • Will look into getting it covered by All Around fence company, if not covered will look into getting it worked on
    • Pool filter was replaced
  • Board will look into painting fence in common area in future
  • Suggestions need to be sent to Alieyh for newsletter
  • Vendor contracts need to be reviewed by the end of the year
  • Next board meeting will focus on parking policy

Meeting closed at 8:20 p.m.

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