June 7, 2016 Minutes

Hamby Place HOA Board Meeting

Meeting called to order at 7:20 p.m. by President Jon Willyard

Members Present:

Jon Willyard Clayton Romero

Alieyh Cotton Nancy Wesselmann

Carissa Nelson Matthew Deuire

Dusty Whitten

  • Board was introduced to new potential board members Nancy and Matt
  • Gave update on current situation and let potential members know responsibilities of board
    • Looking for a treasurer as well as members at large
    • Responsibilities of members at large: walk throughs, returning emails/phone calls, meeting with vendors and contractors
    • Treasurer responsibilities discussed

Unfinished Business

  • Board reviewed financials
    • Profit and loss statement distributed
  • Discussed time frame for returning phone calls/emails
    • 2 business day return time for email
    • 3 business day time for phone calls
    • Email preferred for quicker response
  • Parking violations: defining designated parking area
    • Vehicles need to be parked in driveway/designated parking area and not obstructing sidewalk
  • Vehicles parking in street—do we want to enforce and within what time frame?
    • Alieyh motions to note in newsletter that board will begin enforcing using designated parking area only; this will become effective beginning fourth quarter, in October
      • Motion carried
    • Alieyh motions to come up with request log for car model/license information
      • Motion not carried
    • We will put in June newsletter that three months from now the board will begin to enforce parking in designated areas
    • Enforcement tabled for further discussion
  • Trailer violations
    • Allowed as long as in good working order, parked in designated parking area, and not obstructing sidewalk
    • Must allow for additional vehicles to park in designated parking area

New Business

  • Per bylaws (Section 7, Article 3): due to three consecutive unexcused absences from board meetings, Alieyh motions to remove Michael from Hamby Place board
    • Motion carried
  • Dusty resigns as treasurer
  • Carissa motions Nancy Wesselman become treasurer
    • Motion carried
  • Clayton motions Matthew Deuire become member at large
    • Motion carried
  • Minor pump room repair needs to be completed but can be held off to end of season
  • Plexi-glass will be put up on door at pool so children cannot put hands through gate to push exit button
  • Vendor’s list/warranty information needs to be compiled for future reference
  • Schedule a training for Google Drive for a future Saturday

Meeting closed at 9:10

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