May 3, 2016 Minutes

Hamby Place HOA Board Meeting

Meeting called to order at 7:15 p.m. by President Jon Willyard

Members Present:

Jon Willyard Clayton Romero

Carissa Nelson Alieyh Cotton via conference call

Unfinished Business

  • Board reviewed repairs needed at pool/tennis/bball court
    • Tennis/basketball door hinge
    • Pole at the door to the pool is loose
    • Urinal in men’s bathroom
    • Plumbing needs to be checked out
    • Major bathroom clean-up needed
    • Swipe card entry to pool has been damaged due to vandalism
  • Jon, Dusty, and Carissa will get quotes from fencing company, plumber, and cleaning company
  • Security system has been reset so video surveillance can be looked at
  • Board approves budget for additional lounge chairs OR re-strapping of current chairs, dependent on cost of other repairs in the area

New Business

  • Trash pick-up at common area will now be done by Cycle Works Sanitation
  • Pool opening review
    • Jon motions $150 budget for pool party to be used for pizza, snacks, soda, juice, water, toys/games
      • Motion carried
  • We are awaiting signage payment before signage can be delivered
    • Dusty will get payment information to Jon for the order
  • Tabled for later discussion at next board meeting:
    • Issue with parking in the streets
    • Voicemail—begin circulation among board members?
    • Google Apps review from Clayton
  • Violation forms have been amended
    • Verbiage now shows violation and fix
    • Common problems have been added
    • Board has edited and approved a final copy
    • Jon is looking into a company to begin carbon copies
  • Alieyh motions not to allow trailers to be in parking area for a fee (this was a past discussion for board)
    • Motion carried

Meeting closed at 8:25

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