February 2, 2017 Minutes

Hamby Place HOA Board Meeting

February 2, 2017 Minutes

Meeting called to order at 7:03 p.m. by President Jon Willyard

Members Present:

Jon Willyard Stephanie Romero

Carissa Nelson Nancy Wesselmann (via phone)

Unfinished Business

  • Repairs needed
    • Basketball rims are a safety issue
    • Court will be closed until repaired due to liability
    • Board unanimously approves Jon to purchase lock for door and materials to repair the basketball goal
    • If not able to be repaired by someone on the board we will call someone out ASAP
  • Pool door swipe system (Door King) needs to be repaired before pool season begins
  • Pool company quotes are being looked at; decision will be made by March
    • Opening and closing of pool
    • Chemicals checked at least twice a week
    • Cleaning of pool
    • Clean bathrooms and empty trash once a week
  • Finances reviewed
    • Statements need to be sent out for past due accounts
  • Board is looking into an accounting firm
  • Jon has made contact with an electrician about the electric problems up front

New Business

  • Board needs with recent changes
    • Keeping current homeowner contact information—Jon
    • Closing statements—Jon
    • Walk around scheduling—switch off
    • Quarterly Newsletters—Carissa
    • Mailer preparation—Carissa
  • Board unanimously approves purchase of printer and additional ink up to $500
  • Pool room remodel
    • The following has been discussed

(highlighted is definite, others optional):

      • Remodeling bathrooms
      • Plumbing
      • Electrical upgrade/repair
      • Repainting exterior
      • Repair outside shower
      • Adding insulation
      • Repair water fountain
      • Remove outside sink
      • Adding a covered/shaded area or a pavilion
      • Remove breezeway and expand bathrooms
    • Questions to ask contractor:
      • Does it need to be handicap accessible?
      • Do we have space for a changing table?
    • Board unanimously approves up to $10k for pool room remodel

Meeting closed at 8:10 p.m.

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